QUO-2026-0042
Sharma family · Wedding reception
SentWon
- Event date
- 18 Nov 2026
- Guests
- 250
- Venue
- Kothapet
- Total
- ₹1,48,500
Catering
Enquiry to event, without the notebook.
Build a quotation from your own menu, send it as a branded PDF, and win it — the booking creates itself. Advances, part payments and refunds track from there, with paid and due worked out for you.
No card. Priced in rupees. GST invoice every time.
BK-2026-00018
Booking confirmed
Confirmed
Advance received
Paid ₹40,000Due ₹1,08,500Partially paid
The workflow
One path, from first call to final payment.
Every step below already exists in the product. The point is not that each is clever — it is that nothing gets retyped between them.
- 01An enquiry comes in
From a phone call, a walk-in, or the enquiry form on your own booking site. It becomes a customer record with a full history from that moment on.
- 02You build the quotation
Pick dishes from your menu, set the guest count and event details, add service and transport charges. Rates come from your menu, so nobody is retyping ₹340 per plate from memory.
- 03They get a proper PDF
Your logo, your GSTIN, your terms — emailed from your own address. Not a photo of a handwritten estimate.
- 04You mark it won
The booking creates itself. No re-entering the menu, the date, the guest count or the charges into a second system.
- 05Money tracks itself
Record the advance, then every part payment as it comes. Paid, due and payment status are calculated — including refunds, which get their own receipt series so your numbering has no visible gaps.
- 06The kitchen gets what it needs
A booking confirmation for the customer and a separate chef menu for your team, both as PDFs.
The details
Six things that only matter once you are actually using it.
These are the differences between software that survives a busy wedding season and software you stop opening in March.
GST handled properly
Your GSTIN on every quotation and invoice, tax shown as a line rather than folded into a total your customer cannot check.
Money maths that does not drift
Amounts are stored as exact decimals, not floating point. Add fifty part-payments and the total is still to the rupee.
Refunds are first class
Not a negative payment bolted on. They carry their own REF- receipt series and adjust the balance correctly.
Expenses and what you kept
Record what an event cost you against what it earned, so the reports answer the question that actually matters.
Excel in and out
Bring your existing customer list and menu in from a spreadsheet. Take any report back out to one.
An event calendar
Every confirmed booking on a calendar, so double-booking a Saturday in November is something you notice in advance.
What you send
Five documents, all carrying your name.
Generated on demand from what is already in the system, so they can never disagree with your records. Emailed from your own address on Growth and above.
- QuotationMenu, charges, event details, your terms
- Booking confirmationWhat was agreed, and what is still owed
- Chef menuThe kitchen’s copy — dishes and quantities, no pricing
- Payment receiptNumbered RCP-, with the balance summary
- Refund receiptIts own REF- series
Modules
Everything in the catering template.
Switched on per business, so your staff only see what they work with.
DashboardWhat is happening this week, at a glance.
CustomersEvery enquiry and client in one place, with their full history.
Menu ManagementYour dishes, categories and rates — veg and non-veg, priced per plate or per kg.
QuotationsBuild a quote with menu, event details and charges. Send it as a branded PDF.
BookingsCreated automatically when a quotation is won. Confirmation and chef menu PDFs included.
PaymentsAdvances, part payments and refunds — with paid and due calculated for you.
ReportsRevenue, outstanding and activity, exportable to Excel.
ExpensesTrack cost against every booking — vendors, staff, transport.
CalendarA shared calendar view of every confirmed event.
NotificationsA single log of every automatic email your business sends.
Email SenderMail goes out from your own address, not ours.
Customer NotificationsAutomatic payment receipts, event reminders and balance-due nudges.
Default TermsSave your standard terms once — every quotation and booking uses them.
Activity LogA full history of every change made to a booking.
DocumentsEvery generated file for a booking, collected in one tab.
For context
Built for a Hyderabad caterer, not a Chicago one.
Caterease lists at $130/month plus a $1,000 setup fee — roughly ₹11,500/month and ₹88,000 up front. The category as a whole runs $69–$500/month. They are good products built for a different market, in a different currency, with GST as an afterthought.
Try it with your own menu.
30 days, every feature, no card. Load your real dishes and rates and quote a real event — that tells you more in an afternoon than any demo will.